New Stage

The New Stage is typically the first stage in the MOC lifecycle after creation, unless the MOC went through Pre-Approval first. During this stage, the Originator reviews and manages the MOC before moving it forward in the workflow.

Key Features

Profile vs. No Profile

• An MOC created with a Profile will have pre-defined tasks automatically added and ready to review.
• An MOC created without a Profile requires each stage to be configured manually by the Originator.
• Any selected Profile can be changed up through the Evaluation stage.
• Profiles are recommended whenever possible.

Memo MOC

• If the sole purpose of the MOC is to notify people of a change and store sign-off records, a Memo MOC can be created instead.
• See the MOC Memo article for more information.

Expiration Date

• If the MOC Type is set to Exploratory or Temporary, an Expiration Date is required.
• This is the date the organization expects to undo the change and revert to normal operation.
• The Originator will receive weekly reminder emails starting 30 days before the expiration date.

Enforce Days

• Enforce Days can be set for Collaborators and/or Approvers to ensure tasks are completed on time.
• When enforced, a due date appears on the assignee's desktop MOC tab and in email notifications, calculated as:

  Days to Collaborate/Approve + Date Assigned = Due Date

• If enforce days to collaborate is checked, the MOC automatically moves forward if a Collaborator does not finish within the allotted time.
• If enforce days to approve is checked, the MOC moves to the next Approver if the current Approver does not act in time. If all Approvers fail to approve within the allotted time, the MOC is voided.

Advancing the MOC

• Once the Originator is satisfied with the MOC configuration, they can move it forward by clicking Start Evaluation, Start Collaboration, or Start Approval — whichever is highlighted.

How to Create an MOC

1. Go to MOC > In Process > [organization level] in the MOC module menu.
2. Click New in the toolbar.
3. Enter the MOC Title.
4. Select a Ref Code from the drop-down. The Ref Code is used to generate a unique MOC number.
5. Optionally select a Profile from the drop-down.
6. Enter the Priority and MOC Type if not already filled in.
7. If Exploratory or Temporary is selected, enter an Expiration Date.
8. Complete the following required fields:
   • Description of Change
   • Technical Basis for Change (required for PSM-type MOCs)
   • Environment and Safety Impact (required for PSM-type MOCs)
   • Equipment Affected
   • Expected Completion Date
9. Check the Enforce Days field for Collaborators and/or Approvers if due dates should be enforced.
10. Enter the Implementation Manager if not already filled in.
11. Select a Tag and complete the How Change will be Implemented, Work Order Number, and Cost fields if needed.
12. Click Save. The MOC is submitted.

Tip: Before saving, click Procedure to check if your administrators have provided any guidelines for completing this form.

Managing an MOC Created With a Profile

1. Select the Details tab to view the MOC in form view.
2. Click View Summary to review the MOC, including all items automatically added by the profile.
3. If changes are needed, close the summary and edit the relevant stages as described in the sections below.
4. If no changes are needed, close the summary and click Start Evaluation, Start Collaboration, or Start Approval — whichever is highlighted.

Note: Before starting Approval, check the Implementation tab for any requirements ordered 1 with the Originator as Implementer and Must be Completed Before Approval checked. Complete those before proceeding.

Managing an MOC Created Without a Profile

Adding Evaluation Requirements

1. Select the Evaluation tab and click New in the toolbar.
2. Enter any part of the requirement name in the search box, or leave it blank to see all available requirements. Click Search.
3. Check the box next to the requirement you want to add.
4. Enter an Order for the requirement. If left blank, it defaults to order 1.
5. Select the Evaluator Type (Individual or Job) and search for the Evaluator.
6. If needed, click Multiple to add multiple instances of the same requirement. A unique prefix must be added to each.
7. Enter a value in Days to Complete if you want to set a due date.
8. Click Save.

Adding Collaborators

1. Select the Collaboration tab and click New in the toolbar.
2. Select the Collaborator type (Individual or Job) and search for the Collaborator.
3. Check the box next to the person or job you want to add.
4. Enter an Order of Collaboration and Days to Collaborate for each. The default is 7 days.
5. Click Save.

Adding Approvers

An MOC must have at least one Approver. There are three ways to add Approvers:

By Name or Job

1. Select the Approval tab and click New in the toolbar.
2. Enter search criteria and select the Company and Division. Click Search.
3. To search by job role, select the Jobs radio button first.
4. Check the box next to the person or people you want to add.
5. Enter an Order of Approval and Days to Approve for each. The default is 7 days.
6. Click Save.

By Route

1. Select the Approval tab and click Route in the toolbar.
2. Enter search criteria or leave blank, then click Search.
3. Check the box next to the route you want to use.
4. Click Save.

Note: This option is only available if no Approvers have been added yet.

By Copying Collaborators

1. Select the Approval tab and click Copy Collaborators in the toolbar.
2. Check the box next to the people you want to add as Approvers.
3. Enter an Order of Approval and Days to Approve for each. The default is 7 days.
4. Click Save.

Note: This option is only available when Collaborators exist and no Approvers have been added yet.

Adding Implementation Requirements

1. Select the Implementation tab and click New in the toolbar.
2. Enter any part of the requirement name in the search box, or leave it blank to see all available requirements. Click Search.
3. Check the box next to the requirement you want to add.
4. Enter an Order for the requirement. If left blank, it defaults to order 1.
5. Select the Implementer Type (Individual or Job) and search for the Implementer.
6. Click Multiple to add multiple instances of the same requirement. A unique prefix must be added to each.
7. Enter a value in Days to Complete if you want to set a due date.
8. Click Save.

Adding Attachments

1. Select the Attachment tab and click New in the toolbar.
2. Enter a Title.
3. Click Choose File, browse to the file, and select it.
4. Click Save. The attachment will appear in the list on the left.
5. Click View to confirm the correct document was selected.

Adding Equipment

1. Select the Equipment tab and click New in the toolbar.
2. Enter the first few letters of the Equipment Title or Equipment Code in the search field.
3. Click Search.
4. Check the box next to the equipment you want to add.
5. Click Save.