Training Item Revisions

Below are the guidelines for training revisions

• There are two ways of tracking these changes:
  1. Revisions: Used for changes which are significant and for which you want to retrain learners immediately.
  2. Edit Numbers: Used for changes which are not significant and you want only the new learners, or the existing learners at their next refresher training, to be trained on the new version.
• In either case, your changes are documented on the training item details and the learner records reflect the revision and/or edit number of the training item.
• When you make a revision the new revised training item is created and assigned to learners who have the old version in their history records.

How to Create a Revision

1. Select Curriculum > Training Items > or Author > Training Items
2. Find and select the Training Item.
3. Select the Revisions tab.
4. Select New.
   1. The title defaults to the old title plus the new revision number. The due date defaults to 30 days from today.
5. Change the default Title and/or Due Date, if desired.
6. Enter Notes to document why the training item is being revised.
   1. If this training item is type DOC, PRC or CBT, the URL field shows the location of the content of the last version on your network. If you have a new location for the revised content, select Browse and update the URL.
   2. If the last version is uploaded to Frontline server (URL begins with "/CourseLibrary/...."), do not update the URL here. You can update the URL of the revision from the training item details.
7. If this training item is a WBT and you plan to create a new lesson, check Create New Lesson.
   1. A new lesson name with the new revision number is displayed which is an exact copy of the existing lesson. If you have already created a new lesson, type in the new lesson title exactly.
8. If you are revising the test, check Create New Test.
9. Select Save.

After saving a revision, the revision log is displayed with this information:

• New and previous training item
• Learners who have been directly assigned the new training item
• The skillsets to which the new training item has been added
• Due date
• New and previous lesson, if any
• New and previous test, if any
• Depending on the e-mail configuration in their divisions, Frontline will e-mail learners about the assignment of the revised training item.

How to Delete a Revision

Follow these steps to delete a revision.

1. Select Curriculum > Training Items > or Author > Training Items 
2. Find and select the original Training Item, not the revision.
3. Select the Revisions tab.
4. Select the latest revision.
5. Select Delete.
6. Enter Notes to document why you are deleting the revision and click OK to confirm the deletion.
   1. The revision is deleted and the assignments are removed from learners' curriculums.
   2. The original version of the training item, or the previous revision, along with the old lesson and test, if any, are made active and assigned to learners with the original due date.

 
How to Create an Edit Number

Create an edit number when you want to change the training content but do not want to retrain people who have already been trained. Only new learners and existing learners at their next refresher training are trained on the changed content. Their training records will reflect the edit number.

Use this table to create an edit number.

If you are changing a DOC, PRC or CBT training item

1. Select Curriculum > Training Items > select the training item.
2. Change the URL if the revised document or content is in a different location.
3. Select Change next to the Edit Number field.
4. Enter Comments.
5. Select OK.
   
   1. The edit number is automatically incremented in the training item.

If you are changing a WBT lesson

1. Select Author > Lessons 
2. Select the lesson and select Layout.
3. Select Change Edit Number near the top of the Lesson Layout.
4. Enter Comments.
5. Select OK.
   1. The edit number is automatically incremented in the attached training item.

If you are changing a test

1. Select Author > Tests
2. Select the test and select Layout.
3. Click Change Edit Number near the top of the Test Layout.
4. Enter Comments.
5. Select OK.
   
   1. The edit number is automatically incremented in all attached training items.

If you are changing all other training items

1. Select Curriculum > Training Items > select the training item.
2. Select Change next to the Edit Number field.
3. Enter Comments.
4. Select OK.
   
   1. The edit number is automatically incremented in the training item.