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Create and Maintain Jobs

A job identifies the learning requirements of a certain role or a position in your organization.

Below are the guidelines for Jobs

  • The minimum permission to create, manage or delete a job or skillset is LMS admin at the company or division level. 
  • The learning requirements of Jobs are defined using skillsets and training items. 
  • Place training items in skillsets, which in turn are placed in jobs, or place training items directly in the job.

Using skillsets as direct components of a job is preferable to using training items directly within a job.

  •  This is also used to create a grouping of individuals in a similar role which MOC/ACT tasks can be assigned to. 
  • When searching for jobs, skillsets or training items you may use % as a wildcard.

How to Create a Job

Its important to follow the naming conventions for jobs in the division where you are creating the job.

  1. Select Curriculum > Jobs
  2. Select New.
  3. Enter the job Title and Job Code.
  4. Enter the optional fields of Description, Division Key Words and Notes if desired.
    1. If no division is selected the job is added to the default company and default division of the person creating the job.
  5. Select Save.

How to Add Skillsets or Training Items to a Job

Both skillsets and training Items can be added to a job. Skillsets and training items that are grouped in a job are called job components. 

Add multiple Skillsets and/or Training Items to one Job

  1. Select Curriculum > Jobs 
  2. Select the job to which you wish to add skillsets and/or training items as components.
  3. Select the Components tab. The Components link on the right display's components (training items) of the skillset selected on the left.
    1. You can add (or delete) skillset and training item components to (or from) a selected job in this view.
  4. Select New.
    1. If you are adding a skillset, enter the Skillset title and/or Skillset Code as search criteria. Select either the Division where you want to search (if you are at company level) or click Shared to search from public skillsets in all divisions.
    2. If you are adding a training item, click the Training Item radio button. Select either the Division where you want to search (if you are at company level), or click Company Library or Public Library to search the libraries. Enter the Training Item Title, Item Code, Item Type, Competency Type and/or Subject Area as search criteria.
  5. Select Search.
  6. Check the boxes next to the skillsets or training items you want to add as components of the selected job.
  7. If you are adding an optional training item, uncheck Mandatory.
  8. Add Notes, if desired.
  9. Select Save. The new skillsets or training items are added to the job as components. Any person who has been assigned this job will have the new skillsets or training items added to their curriculum.

When assigning a person to the job, you may edit the due date, attempts allowed, and activate/inactivate job in the person's curriculum.

Or - Add one Skillset to Multiple Jobs

  1. Select Curriculum > Skillsets 
  2. Select the skillset that you wish to add to jobs as a component.
  3. Select the Jobs tab.
  4. Select New.
  5. Check the boxes next to the Jobs to which you want to add the skillset as a component.
  6. Select Save.

Enter the Job Title and/or Job Code as search criteria. You may use % as a wildcard. Select the Division where you want to search (if you are at company level).

If you are adding a skillet to jobs that affect more than 10,000 records, the updates will be scheduled to run during the night. You will be notified by e-mail the next morning of a successful update.