Create and Maintain Awaiting Interest Classes

Below are the Guidelines for Awaiting Interest Classes

• Similar to Open classes, an Awaiting Interest class must be attached to an ILT training item; which provides the assignment and record keeping functionality.

• An ILT training item may have more than one class attached to it. For example, if you have the same class offered at three different times to accommodate different work schedules, you will have one ILT training item and three classes.
• The following examples explain the relationship between an ILT training item and classes:

• • OR

• When you create a new class, Frontline gives you a choice to create a new training item or attach the new class to an existing training item. You should create a new training item only if you are sure that the training item does not exist from similar classes held in the past.

  • In case of example above, do not create a new training item for the class "2017 Annual Hazwoper Refresher"; instead attach it to the same "Annual Hazwoper Refresher" training item. This way all records for this training, no matter which class they come from, remain together.

Below are the key fields on the Classes > Awaiting Interest list View.

• Class Name: Uniquely identifies the class created for a training item.
• Training Item: The ILT-type training item for which the class is created. When the training item is added to a learner's curriculum, the classes created for it are displayed to the learner.
• Item Code: Training item code
• Status: Classes > Awaiting Interest can have a status of "Awaiting Interest".
• Date Created: Date the class was created in Frontline
• Class Notification E-mails: if you want learners and their supervisors to receive e-mails about the class.
• Allow Self Enrollment: Enter Enrollment Start Date, Enrollment End Date of the class if you want to allow learners to enroll themselves in the class.
• Supervisor's Approval Required: if you want enrollment to require a supervisor's Approval.
• Credit Via Key: if you wish to use the Credit Via Key option
• Survey: if you wish to use a survey.
• Certificate: if you wish to allow learners to print certificates of attendance
• Instructors: if you do not want the application to schedule instructors, you can use this field to enter the instructor's name. The names will be displayed to learners on the Class Registration page
  
  • If you want Frontline to schedule instructors, use the Instructors tab.
• Materials: Any material(s) needed to for the class (e.g. SCBA or laptop) is displayed to learners on the Class Registration page
• Maximum enrollment: number of learners who can attend.
• Minimum enrollment: number of learners needed to host the class.

How to Create an Awaiting Interest Class

1. Navigate to LMS > Classes > Awaiting Interest
2. Select New
3. Does a training item exist for the class you want to create? (Right-side of the form)
   1. If Yes, search and then select the training item.
   2. If No, create a training item.
4. Enter the Class Name

5. Enter in a Location of the class, this information is displayed to learners on the Class Registration page.

6. Enter in an Enrollment Start and End Date
7. Enter in a Last Date to Withdraw
8. Click Save.

How to Update an Awaiting Interest Class to an Open Class

Once either the minimum enrollment requirements have been met or the amount of learners that have expressed interest in an class is enough to offer the class, an administrator can change the status of the class to Open. 

1. Navigate to LMS > Classes > Awaiting Interest 
2. Find and select the title of the class to change the status to Open.
3. In the Details tab of the selected class, navigate to the Status drop down field in the Class Information section.
4. Select Open from the Status drop down.
5. The Enrollment Start Date field is now mandatory, select a date.
6. Check Allow Withdrawal if you wish to let learners withdrawal from the class once enrolled.
7. The Last Date to Withdraw field is now visible. If using the Allow Withdrawal feature, select a date as the last date for learners to withdrawal themselves from the class.
8. Select Update.