Maintaining Learners Curriculum

A person's curriculum defines the learning goal of a person in your organization. A learner's curriculum will be defined by your company, and organized through jobs and skillsets in Frontline to ensure they are receiving the training needed.

Below are the guidelines for maintaining a Learners Curriculum

• You can create or edit a learner's curriculum at the supervisor, account, division or company level. A learner's curriculum defines the learning goal of the person in your organization. A learner's curriculum can be built using jobs (most preferred), skillsets, and training items (least preferred).
• When you place a person in a certain job (or skillset), that job's training requirements become the person's curriculum.
• A job's training requirements are identified using skillsets (preferred) and Training Items. A learner's curriculum can thus be built using jobs (most preferred), skillsets and Training Items (least preferred).
• A learner's curriculum may also contain several jobs: a primary job (e.g. "Butanol plant reactor operator") and one or more secondary jobs (e.g. "Ambulance attendant", "Emergency response team member", etc.).

• After you have set up curriculums for all learners in your organization using job and skillsets, on-going maintenance is greatly simplified. When there is a change, such as adding or deleting training or changing refresher frequency, simply edit the appropriate skillset.
• Skillsets are the basic building blocks of learners' curriculums and can be modified as necessary to change many learners' curriculums.

How to edit a single Learner assigned to multiple training items, skillsets or training items. 

1. Select People > People Information
2. Select the learner whose curriculum you wish to build or edit.
3. Select the Curriculum tab.
4. Select New.
   
   1. To search for a Job
      1. Enter the Job Title and/or Job Code as search criteria. You may use % as a wildcard.
      2. Select Division where job is located (if you are at company level).
      3. Select Search.
   2. To search for a Skillset
      1. Select the Skillset radio button.
      2. Do you want to search for public skillsets?
      3. If Yes, click the Public button.
      4. If No, select a Division from the drop down box (if you are at company level).
      5. Enter the Skillset title and/or Skillset Code as search criteria. You may use % as a wildcard.
      6. Select Search.
   3. To search for a Training Item
      1. Select the Training Item radio button.
      2. Do you want to search for training items in the company or public library?
      3. If Yes, click the Company Library or Public Library button.
      4. If No, select a Division from the drop down box (if you are at company level)
      5. Enter the Training Item title, Item Code, Item Type, Competency Type and/or Subject Area as search criteria. You may use % as a wildcard.
      6. Select Search.
5. Check the box next to the jobs, skillsets or training items you want to add to the learner's curriculum.
6. If you are adding a primary job, check the box next to Primary Job.
7. If you are adding an optional training Item, uncheck Mandatory.
8. Modify Attempts Allowed, if desired. These apply to any test attempts for tests attached to any training item in the selected curriculum items.
9. Select Save.

How to edit a single Job, Skillset, or Training item assigned to many Learners

1. Select Curriculum > Jobs or Skillsets or Training Items 
2. Select the job, skillset or training item that you want to add to learners' curriculums.
3. Select the People tab.
4. Select New.
5. Enter one or more criteria to search for learners (you may use % as a wildcard for text fields):
6. Select Search.
7. Check the box next to the Learners whose curriculums you are modifying.
8. If you are adding a primary job, check the box next to Primary Job.
9. If you are adding an optional training Item, uncheck Mandatory.
10. Modify Attempts Allowed, if desired. These apply to any test attempts for tests attached to any training item in the selected curriculum items.
11. Select Save.

How to Add a Frontline (Public) Library Course to a Learner's Curriculum

The Public Library courses are identified by training item types of WBT (Web based training) and SCORM. The SCORM is the newer, interactive format of many Public Library courses. However, SCORM courses cannot be edited. A WBT course can be copied and edited (localized) using the built-in authoring tool. To view a list of all recently updated courses, view our List of Updated Course List article.

1. Select Curriculum > Skillsets
2. Find the skillset to which you want to add the library course.
3. Select the Components tab.
4. Select New.
5. Select the Public Library radio button.
6. Enter the Training Item title, Item Code, Item Type (WBT or SCORM) and/or Subject Area as search criteria. You may use % as a wildcard
7. Select Search.
8. Select the box next to the training items you wish to select.
9. If the training item selected is optional, uncheck Mandatory.
10. Select Save.
    
    1. If you want to see all the training items that are in the selected skillset in a table view, select Change.
    2. Add or change Due Date, Retest Period, Period Due from Assignment or Enforce.
    3. Select Save.

How does Refresher Training work

One of the Frontline's most powerful features is the automated refresher training. You can configure a learner's curriculum such that the learner will be reassigned training at whatever interval you specify. This means you only have to configure the curriculum just once. All refresher training is automatically assigned by Frontline.

1. Training is assigned to a learners curriculum
2. The learner completes the training and gets credit for it.
3. Frontline immediately reassigns the refresher training with a new due date, based on the retest period.
   1. Default: If the training item has a retest period of 24 months, the new due date will be 24 months from the date the learner was credited for the training.
   2. Note: If the training is assigned via a skillset, administrators have the option to enforce the skillset components due date. Meaning, regardless if the learner completed the training before or after the due date, the training items next due date will be based on the components due date, not when the learner last completed it. 
4. When the new due date approaches, Frontline adds the assignment to the learner's Frontline Desktop's Training tab, and notifies the learner of the assignment by e-mail.
5. The learner logs on to Frontline and completes the refresher training.