Create and Maintain Completed Classes

How to Create and Maintain Completed Classes

Navigate to LMS > Classes > Completed. The table below describes the key fields and tabs on the Classes > Completed list View.

• Class Name: Uniquely identifies the class created for a training item.
• Training Item: The ILT-type training item for which the class is created. When the training item is added to a learner's curriculum, the classes created for it are displayed to the learner.
• Item Code: Training item code
• Status: Classes > Completed can have a status of "Completed".
• Class Was Full: Displays if the class was at maximum capacity with "Yes" or "No".
• Date Created: Date the class was created in Frontline.
• Attachments: You can create links to documents such as pre-work, signed roster (sign-up sheet) or training documents used during a class to an open or completed class.
• Print Certificates: You can print certificates for learners if the certificate box is checked for the class, and the learners have a completion record for the class.

• Copy: You can copy any open or completed class. Use the Copy button when:

  • You create classes repeatedly for the same training item.

  • You have a class with a waiting list and want to add a new class for the learners on waiting list. Copy allows you to conveniently select the learners on waiting list for the new class.

How Administrators can Record Attendance for a Completed Class

Administrators can give learners credit for a class or learners can credit themselves.

1. Select Classes > Completed
2. Find and select the class for which you want to add records.
3. Click the Records tab
4. Click Add Records.
   
   1. This displays all enrolled learner, including the ones who are waiting for supervisor Approval.
5. Check the box next to the names of the learners for whom you want to record attendance.
   1. If a learner attended without supervisor Approval and you enter attendance record for this learner, your name is recorded as having approved the enrollment.
6. Last day of the class is entered automatically as Date Completed. Change it if necessary.
7. You may also enter or change other fields (such as Score, Result, Credited check box and class costs) in the class learner record details section of the form on the right.
8. All of the fields you enter in the class learner record details apply to all the learners you selected. If you need to add different details for different learners, enter records in batches of one or more learners.
9. Click Save.

How Non-Administrators can Record Attendance for a Completed Class

These two options allow learners to credit themselves for a class:

• The Credit Via Key box when creating or editing a class. This allows learners to credit themselves from their Frontline Desktop using a credit key handed out in the class.
• Attaching a test to the training item. This allows learners to take a test and get credit for the class if they pass. When the learner clicks on the training item on their desktop, training launcher will display a Test button.

Credit Via Key:

1. The administrator checks the Credit Via Key box on the class details.
   1. The administrator can also check the Survey and/or Certificate boxes when learners are required to complete a survey and/or allowed to print a certificate.

      1. When a survey is not required, Frontline displays a box where the learner enters the credit key.

      2. When a survey is required, Frontline displays the survey. Once the learner completes the survey, Frontline displays a box where the learner enters the credit key.

      3. When certificate is checked, Frontline displays a certificate of completion. The learner can print the certificate.

2. The administrator views the class roster from the class details screen, which lists a unique credit key (a random number) for each leaner.
3. The instructor holds the class and gives each learner their unique credit key.
4. The learner logs on to Frontline, clicks on the training item attached to this class on their Frontline Desktop, and clicks Record Attendance.